MOUNT GILEAD ESTATE
Privacy Policy
Mount Gilead Estate Group Privacy Policy
Mount Gilead Estate (Mount Gilead) recognises the importance of protecting the privacy of our customers and other third parties who provide their personal information to us. This privacy policy details how we generally manage your personal information and safeguard your privacy. ‘Personal information’ is any information or an opinion, in any form, which identifies an individual or from which an individual’s identity is apparent or can be reasonably ascertained. Personal information may also include sensitive information. ‘Sensitive information’ means personal information about an individual’s racial or ethnic origin, political opinions or memberships, religious beliefs or affiliations, philosophical beliefs, professional or trade association/union memberships, sexual preferences and practices, or criminal record.
This Privacy Policy was last updated on 10 July, 2023 and includes disclosure of the matters set out in the Australian Privacy Principles.
Personal information we collect
We only collect personal information that is necessary for us to perform our organisation’s functions and activities, or to comply with our legal and regulatory obligations. The type of information we collect and hold will depend on the services you request from Mount Gilead, however, it may include:
- Information you give us when you request a service from us, which will include your name, address and contact details and other information provided via e-mail (such as your signature).
- Communications between you and Mount Gilead and our authorised agents.
- Communication between you and Mount Gilead using the chat feature on our website or Facebook.
- Communication between you and Mount Gilead using our 1300 686 122 phone number.
We also collect some information from you when you use our website. Your use of the website will determine the amount and type of information which we collect about you. Some of this information will not be personal information because it will not reveal your identity. The only personal information which we collect about you when you use our website is what you tell us about yourself, for example, by completing an online form, or information you provide to us when you send us an email. We will record your email address if you send us an email.
This privacy collection statement is made by Mount Gilead Estate.
Why we collect personal information
We collect personal information:
- to provide services to our customers
- to administer and manage our relationships with suppliers, customers, and other stakeholders
- for marketing and promotional activities to grow and promote our business
- to undertake research and development to improve our services and
- to comply with our legal and regulatory obligations.
Sometimes we can collect Sensitive information in providing our products or services.
Consent to use personal information
If you provide us with personal information, you give us express consent to use such information for providing the products or services that you have requested from us as well as for the general purposes as outlined in the above “Why we collect personal information” section.
Cookies
We may use temporary (session) cookies or permanent cookies when you access our website. This allows us to recognise your browser and track the web pages you have visited. We do not link this information back to your identity or other information that you have provided to us. We do not store any information that identifies you inside cookies. You can switch off cookies by adjusting the settings on your web browser.
Collection of anonymous information
Mount Gilead tracks usage patterns on our website on an anonymous basis. To achieve this we use analytics services providers including Google Analytics. This information is used to improve the quality of our website experience, including its content, interface, and compatibility with your browser and device. Your identity cannot be reasonably ascertained from this information. When you visit our website, a web server will record your visit and specifically certain information including;
- Date and time of your visit.
- Pages accessed during your session(s) and any documents you download.
- Referring URLs.
- The approximate location of your session(s).
- A session capture that includes pages you navigate and interact with while using our website.
- Your internet provider.
- Information of a technical nature including your Operating System, device type, and screen size.
To opt out of anonymous information collected by our analytics service providers please see the following links:
Unsolicited information
If you send us personal information that we have not requested, or we determine that the personal information you have provided to us is not reasonably necessary or directly related to any of our functions or activities, we may de-identify or delete this information without notifying you to protect your privacy.
How we collect your personal information
Normally we collect information from you directly, unless it is unreasonable or impracticable to do so. We may also collect information from you relating to third parties. Accordingly, we may also collect information about you from a third party.
When we obtain personal and other information from third parties whom we are referred to by you, we will assume and you will ensure that you have made that third party aware that you have referred us to them and of the purposes involved in the collection, use and disclosure of the relevant personal or other information. If you supply us with information about another person, you should ensure that you are authorised to do so and you must agree to inform that person who we are, that we will use and disclose their personal information as outlined in our Privacy Policy from time to time and that they may gain access to it should we hold that information.
How we hold your personal information
We may hold your personal information in either electronic or hard copy form.
If you provide information to us electronically we retain this information in our computer systems and databases. This includes computer software programs, internet servers, hosted services, and other internet solutions provided by third parties.
If you provide information to us in hard copy (paper) this information is normally retained in our files and a copy is made to our electronic files.
Security
We use industry-standard security measures to safeguard and protect your information. This includes taking reasonable steps to ensure your personal information is protected from misuse, loss, unauthorised access, modification, or disclosure.
If we are unable to collect your personal information
If you do not provide us with your personal information, or you do not consent to us using your personal information as outlined in the Privacy Policy, it may not be possible for us to provide you with the services you request.
Purpose of collection of your personal information
We collect your personal information so we can carry out the services you have requested from us.
We may also use your personal information to comply with laws or regulations or to comply with any directions given by regulators or authorities. We may also use your personal information to provide you with information about other services offered by us. If you would prefer not to receive this information, please let us know and we will respect your request.
Disclosure of your personal information
We will disclose the personal information you have provided to us so that we can provide the services you have requested.
We may disclose your personal information to our service entities and contract out some of our functions to external service providers. We may disclose your personal information to these external service providers but only so that they can provide the services that we have contracted out to them.
Your personal information will not be shared, sold, rented or disclosed other than as described in this Privacy Policy.
Advertising
Mount Gilead employ’s the use of interest-based advertising which is provided by advertising services providers that may include Google, Double Click, Facebook, Microsoft and others from time to time. This type of advertising may include search advertising, banner advertising and other internet advertising (i.e. Facebook) to show you our ads based on your likely interests as identified by our advertising partners. If you see Mount Gilead advertising on a website, it is displayed by our advertising service providers on behalf of Mount Gilead. We do not specify which websites these advertising service providers should display Mount Gilead advertising on.
Limiting tracking
Mount Gilead respects your privacy as a user, and you can opt-out from being included in interest-based advertising provided by our advertising service providers on supported devices. Your iOS mobile device may provide a “Limit Ad Tracking” setting. On Android devices, your settings may allow you to “Opt out of Interest-Based Ads.” When you have opted out of using this setting on a device, our advertising partners will not use information collected from that device to infer your interests or serve ads to that device that are targeted based on your inferred interests.
Do not track
Your mobile web browser may also provide a “Do Not Track” browser setting. When you have enabled this setting in your browser, our advertising service providers will not use mobile web browsing information from that browser to infer your interests or serve ads to that device that are targeting based on your inferred interests. Our advertising service providers also offer a number of tools in which you can opt out of interest-based advertising. You can find more details about this below. You may also which to use the Private Browsing function of your web browser or employ the use of a privacy tool such as
Direct marketing
We may send you direct marketing communications and information about products and services offered by us via email, or regular mail. If you have indicated a preference for a method of communication, we will endeavour to use that method wherever practical to do so. You may opt out of receiving marketing communications at any time by responding via the channel in which you received the marketing communication, or by contacting us (see contact information below). If you have provided us with your email address, we may send you emails relating to our services, or other industry-specific information. You can unsubscribe from emails by clicking the unsubscribe link on the footer of the email communication you have received. We do not provide your personal information to any other organisations for the purposes of direct marketing.
Email management system
We may use an “email management system” to automate the management and dispatch of these emails. The system operates by inserting tracking codes in the emails that we send to you. The tracking code allows us to collect personal information about you, such as whether you received and opened an email, and whether you clicked through to any links to our website. This information that we collect about you will be stored by our email management system. We use the information that the email management system collects to;
- Ensure that you only receive correspondence that you have informed us that you wish to receive.
- Check that the email address that you have provided us is still operational.
- Determine whether emails that we send to you are received by you.
- Update a request that you make to us to unsubscribe from a communication that we send to you.
- Review the effectiveness and relevance of our emails to you by collecting other statistical information.
Overseas disclosure of personal information
We may disclose your personal information to third parties and service providers located overseas only in order to provide you with services you have requested or consented to or to ensure we can provide an optimal experience to you when using our website. We may disclose your personal information to the following locations:
- The United States of America – for database management services in connection with our web hosting, email hosting, email marketing, analytics and data management platforms.
- To any other country where it may become necessary for the continuation of Mount Gilead’s business or to provide you with services you have requested or consented to.
In any such instances, we take reasonable steps to ensure that the overseas recipients of your personal information do not breach the privacy obligations relating to your personal information.
How you may access or correct your information
You may access your personal information held by Mount Gilead by making a request to us. We will handle requests for access to your personal information in accordance with the NPPs. We will deal with all requests for access to personal information as quickly as possible. Requests for a large amount of information, or information that is not currently in use, may require further time before a response can be given. If your request is unlawful or may interfere with the privacy of others we may reasonably refuse to provide access to your personal information. If you would like us to update or amend your personal information, please contact us and we will make the requested amendments. We may ask you to verify your identity to ensure that the personal information we hold is not improperly accessed.
Contact us
If you would like more information about the way we manage personal information that we hold about you, or are concerned about a possible privacy breach, please contact us via email at reception2@mountgileadestate.com.au or send a letter to
The Privacy Officer, Mount Gilead Estate, 72 Glendower Street, Gilead NSW 2560
Opting out of communications from us
To opt out of receiving marketing communications from us, please contact us via email at reception2@mountgileadestate.com.au or send a letter to
The Privacy Officer, Mount Gilead Estate, 72 Glendower Street, Gilead NSW 2560
Unsubscribe
If you receive email communications from us, you can opt-out by selecting the unsubscribe function in your email.
Please note that we may still be required to send you statutory communications as required under Australian law or contractual notices relating to your products or services.
If you opt out, we will process your request as soon as reasonably possible.
Changes to our privacy policy
We may review and revise our privacy policy from time to time. We may notify you about changes to this privacy policy by posting an updated version on our website. Please check our website from time to time to ensure you are familiar with our latest privacy policy.
Our privacy policy was last updated on 10 July 2023.
